Welcome to Bingara Pony Club Annual Camp.
Our weekly plan (subject to the discretion of executive)
Select disciplines to start competition
Led & unled troop's dress up parade during Lunch break
Annual Bingara Pony Club Skit night
Selected disciplines to continue competition
Gymkhana with children competing in age groups.
F Troop competing in F troop yard
Camp meeting will be held on Sunday at 2.00 pm in front of the jockey frooms for all parents and riding children to attend.
Riders must be mounted and assembled outside the main arena at 2.30 pm for gear check, troop allocation and instruction.Riders under 7 years of age and all beginner riders must have a parent/guardian with them until assessed by the Chief Instructor.First meal provided at camp will be the evening meal on Sunday.Parents are responsible for children and horses until gear check is complete and children are assigned to instructional group.
All children must be in camp by 12.30pm on Sunday
All children 7 years and over are required to camp in with exceptions being made in the case of emergency or under doctors’ instructions.
Campers will not be permitted to leave the camp grounds unless permission is granted by the Camp Commandant.
All girls will sleep in the main pavilion with Primary students at the front, closest to the racecourse and High School at the rear.
• For the duration of camp while your child is not on their horse, they are under the direct supervision and control of the Camp Commandant and you must speak with this person about any problems you have with your child – Camp Official’s decisions shall be final.• Campers are expected to remain in their bed in the dormitories after lights out.• Dormitories are out of bounds for all non-campers – there are to be no females in male dormitories and vice versa.• Campers will not be permitted to drink alcohol, smoke or drive motor vehicles during camp.
Each child must have the following:• Comfortable camp or single bed, mattress, pillow, blankets and/or doona• Riding Clothes (we recommend long sleeve collared shirts), riding boots and other clothing/footwear• Hat and sunscreen• Towel and toiletries• Raincoat/jacket (it will rain one day……..)
For meals, the following is required with child’s name in a tucker bag:• Cutlery (knife, fork, spoon)• Cup, dinner plate and bowlChildren are responsible for washing their own eating utensils after every meal.
For horses, in addition to saddles/bridles etc:• Water bucket, feed bucket, rake/shovel (labelled)
Horses, Riding Equipment & Instruction:
• All children must have a suitable horse.• During instruction periods, the instructor is in charge of riding children; please do not interfere while your child is under instruction – if you have a concern please speak with the Chief Instructor first.• No child is to be mounted unless under instruction of an instructor.• Under 7 riders and beginner riders must be accompanied by an adult or guardian at all times.• Helmets must meet current PCA NSW Standards (ASNZ 3838, ASTMF1163 or EN1384). The Standards label must be visible on the helmet.• Riding boots should be elastic sided with slip soles.• All riders including Instructors must wear a helmet whilst mounted.
• No one ( rider or non-rider or visitor) is to be in the horse area with thongs/slides/sandals.• No horses allowed near clubhouse or dorm areas.• No vehicles are to be parked near stables or horse marshalling areas.• A parent or guardian is to be in attendance for riders requiring assistance.• Horses are the responsibility of their owners, this is to include feeding (feed will be supplied to horses listed on Bingara Pony Club Enrolment Forms only) and watering. Each child must have grooming, cleaning, water and feed containers.• All saddlery must comply with Pony Club rules to include a 2/3 buckle girth or girth and surcingles; all stitching must be in good order with all gear fitting well and being safe and suitable• No rider is permitted to ride another person’s horse.• All horse welfare issues must be addressed with the Horse Welfare Officers or the Chief Instructor.• Riders are to walk at all times unless specifically advised by an instructor.• Riders will not leave a session without permission from the instructor.
General Camp Personnel:
Volunteers run our Pony Club and it is expected that all parents take an active role.
The President is in charge of the overall operation of Bingara Pony Club and is the ultimate umpire in the case of disputes. All concerns and issues should be address to the president or the members protection officer.
The Chief Instructor and Deputies are responsible for troop allocation, organisation of riding activities and instructors for troops. These people will also answer enquiries and address issues relating to your child while on their horse.
Instructors have the care and responsibility of children while mounted or with their horses.
The Secretary handles the masses of paperwork.
Our Treasurer counts the money!
The Camp Commandant has responsibility for all children while off their horse and anyone wishing to take their children off the grounds must have permission from this person and it must be recorded in the camp book located in the kitchen.
The Matron and camp mothers sleep in the girl’s dorm and looks after the children’s wants and needs through the night. The Camp Matron is not able to oversee or provide medications to children unless supplied by parents/guardians. All medications including paracetamol, cough mixtures, asthma inhalers etc that require adult supervision should be handed to the Camp Matron on Sunday in a labelled bag/container with full instructions and parent/guardian contact details.
The fantastic Camp Cook slaves over a hot stove all week to prepare wonderful meals for the hungry hordes with the Kitchen Coordinator ensuring the smooth running of the kitchen.
Parents & Helpers...are essential to the overall smooth running of Bingara Pony Club.
General Camp Information:
As per PCA NSW Guidelines, in the event of an accident or emergency, first aid will be administered and if required an ambulance will be called.
Working With Children Check
All volunteers are required to have a current Working With Children Check. If you need to apply for a WWCC, the link is https://www.service.nsw.gov.au/transaction/apply-working-children-check
Forms to be completed:
Each family is required to work at least one full day during Annual Camp – this can be several shifts during the week or one whole day. A roster for the kitchen and shower supervision will be available on Sunday in the office and kitchen – please ensure that you mark your name down.
Our club relies on donations of fruit, vegetables, eggs, slices and cakes to ensure that overall running costs of Annual Camp are minimal. If you can help with any of these it is very much appreciated. Please let Brooke Marshall know in advance if you are able to help out.